Butte Vista Parent Club
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2015 Private Volunteer List

FOOD
  • Ice chests  _____________
  • Crockpots  _____________
  • Bags of Ice  _____________
  • Help Purchase Food/Drinks (Week of FF: Will be reimbursed):
    Chips, nachos, hot dogs & buns, sodas, water, condiments _______________
  • Contact The Shack about being vendor  - Jen Lawton - lawton.jennifer@hotmail.com
  • Contact Rolling Stone about being vendor -Holly Nicholson - scorpiocatcher@hotmail.com
  • Errands Day of Fall Festival: Kerri S, _________
    - Pick up lemonade at Carls Jr  995 Tharp Road, YC 

    - Pick up 2 cotton candy machines - Close Lumber 1600 Acacia Ave in Sutter
    - Pick up popcorn machine Close Lumber 1600 Acacia Ave in Sutter
    - Pick up hot dog machine - Close Lumber 1600 Acacia Ave in Sutter
  • Drop off lemonade (Day after FF)
    Carls Jr on 995 Tharp Road, YC  _____________
  • Drop off machines (Day after FF)
    Close Lumber 1600 Acacia Ave in Sutter  _____________
  • Help Set Up Food Area  3-5pm - _____________
GAMES
  • Donate Halloween Candy for Games
    Raman T
    - ramgill77@yahoo.com
  • Donate Full Size Candy Bars for Candy/Cake Walk - _____________
  • Get Music for Candy/Cake Walk and Set up/take down day of FF - _____________
  • Other game(s) you would like to create and organize? Let us know at buttevistapc@gmail.com. You can also call or text Jennifer J at (925) 997-4952 - _____________
  • Help Set Up Games 2pm-4pm - _____________
DECORATIONS
  • Donate hay bales _____________
  • Donate Tables _____________
    8 from Firefighters Assoc
  • Help w/Scarecrow Contest (Judge/Take Pictures) ___________
  • Decorate Photo Booth (3-4pm Day of Event)  _____________
  • Help with Pumpkin Carving Contest_____________
  • Contact or donate (football) lights for FF __________
TICKET SALES
After school 2:15-3pm - Mon, 10/26  _____________
After school 2:15-3pm - Tues, 10/27  _____________
After school 2:15-3pm - Wed, 10/28  _____________
After school 2:15-3pm - Thurs, 10/29  _____________
After school 2:15-3pm - Fri, 10/30  _____________
Event Entrance 5-6pm - Fri, 10/30 _____________
Event Entrance 6-7pm - Fri, 10/30 _____________
Event Entrance 7-8pm - Fri, 10/30 _____________
Inside Ticket Table 5-6pm - Fri, 10/30 _____________
Inside Ticket Table 6-7pm - Fri, 10/30 _____________
Inside Ticket Table 7-8pm - Fri, 10/30 _____________

MISC
  • Take Down 8pm-9pm - _____________
  • Help at General Info Booth 5-6pm - Fri 10/30- Holly Nicholson - scorpiocatcher@hotmail.com
  • Help at General Info Booth 6-7pm - Fri 10/30- _____________
  • Help at General Info Booth 7-8pm - Fri 10/30- _____________

2014 Private Volunteer List

Completed Help List - Thank you!
 Ice chests for day of event
  • 2 from Amber G 514.4206 (confirmed)
  • 2 large and 2 medium from Serena P serenap123@hotmail.com
  • 2 from Meeta J Setajudge@aol.com
Hay bales
  • 10-15 from Jennifer D (916) 295-8067
  • 5 from Trisann C (confirmed)
Work in Progress
Crockpots for day of event (4 total)
  • 1 from Serena P serenap123@hotmail.com (confirmed)
  • 1 from Molly Cannell  822-5034 x 1239 (confirmed)
  • 1 from Trisann and 1 from me
Bottles of water, Capri Suns, Sprite/7 Up, Root Beer, Pepsi/Coke, Diet Coke/Pepsi
  • Case of Water (1 from Amber G 514.4206)
    Drinks: Lisa S
  • Cakes, cookies or giant candy bars for cake/candy walk
    1 item - Jen D: 933-1146
    1 item - Carol W - gcjwood@comcast.net
  • Halloween Candy
    Carol W - gcjwood@comcast.net
    Lisa S
  • Misc. Donations as needed
    Serena P serenap123@hotmail.com
Tables
  • 1 from Molly Cannell  822-5034 x 1239 (confirmed)
  • 8 from Firefights Assoc (Drew Crawford - confirmed)
Thursday
  • Hot dog items: Pick up hot dogs, buns, condiments
  • Nacho items: Pick up chips, cheese, containers
  • More water and sodas?
  • More items for cake/candy walk?
Errands - Day of Fall Festival:  Jen D - 933-1146
  • Pick up lemonade at Carls Jr on 995 Tharp Road, YC (Carol W - gcjwood@comcast.net -  confirmed)
  • Pick up cotton candy machine at 1600 Acacia Ave in Sutter
  • Pick up popcorn machine - Close Lumber 1600 Acacia Ave in Sutter
Errands - Day after Fall Festival:
  • Drop off lemonade at Carls Jr on 995 Tharp Road, YC (Carol W - gcjwood@comcast.net - confirmed)
  • Drop off cotton candy machine at 1600 Acacia Ave in Sutter
Volunteer during Fall Festival:
  • Front Door Ticket Sales: Shifts are 5:30-6pm, 6-6:30pm, 6:30-7pm, 7:30-8pm
Set Up and Take Down
  • Molly Cannell  822-5034 x 1239
  • Set Up Carol W - gcjwood@comcast.net
TShirt Sales - Nikki
  • Selling Athletics tshirts too. $10 adult small, medium, large & x-large. $15 hats


Food
  • Outside Vendors...to purchase with cash
    Rolling Stone Pizza. Contact Jim King. (Gabrielle S)

    The Shack...hamburgers (Jennifer L)
  • Food with tickets
    Nachos: Need to get chips, cheese, crockpots and crockpot liners
    Hot Dogs: Need to get buns, hot dogs, aluminum foil, condiments, grill, etc.
    Popcorn and Cotton candy: Close Lumber - 1600 Acacia Ave. Sutter, CA (530) 755-0055
    $33. $5 for sugar. Makes 50. Sticks 2 cents/piece (Jennifer J)
    Drinks
    - Sodas: Contact Pepsi Co (Jennifer J)
    - Water
    - Starbucks (Rachel M)
  • Candy bars/cakes for candy walk: Donated by parents. Email out in Oct.
  • Halloween candy for games: Rachelle
Games/Booths/Activities
  • Rock Wall, Human Hamster Balls, and Giant Tricycles from MobileRock - www.mobilerockusa.com (Therese)
  • Traditional games (Trisann and Rachelle)
  • Speed ball from police department (Trisann)
  • Photo Booth - $175. Give him a check at Fall Festival (Rachel M)
  • DJ (Pablo 682-1510)
  • Activity Table Hosted by Girl Scouts. Contact Emily Allan - Facebook. (Jennifer J)
  • Fire truck. Schedule to show during event. Contacted Janelle, admin, at 822-4686 (Jennifer J)
Decorations
  • Pumpkin Contest. PC provides 1st, 2nd, 3rd place prizes and ribbons (Molly C)
  • Scarecrow Contest (Rachel M)
  • 4 Lights donated (Trisann)
Marketing
  • Flyer 2 weeks before event
  • Flyers by CJSF students
Misc.
  • Volunteers: High school student. Contact Cindi Simmons at HS. (Trisann)
  • Kohls: 5 Volunteers (Jennifer J)
  • Reserved 8 tables from Drew Crawford/Firefighters Association (Jennifer J)

How can you help? Email us at back at buttevistapc@gmail.com.

*Download the Donation Request Letter for businesses. Donation Request Letter

Example Email to Parents...

Hello Families,

Fall Festival is just around the corner on Friday, October 17th from 5pm-8pm. We need your help to make it another fun event for our kids and families!

1. Classroom scarecrow contest: We are asking for a $2-3 donation to help cover the cost of the supplies for the scarecrow. We will build the frog themed scarecrow in class next week.

2. (Booth Name) volunteers: 
Please let me know if you can work a 30-minute shift during the fall festival. The shifts are:
  • 4:15-5pm Festival set up
  • 5-5:30 Booth
  • 5:30-6 Booth
  • 6-6:30 Booth
  • 6:30-7 Booth
  • 7-7:30 Booth
  • 7:30-8 Booth
  • 8-8:30 Festival clean up

Thank you for your help!
Room Parents...

Fall Festival THANK YOUs!!

This amazing event on Friday, October 17 could not have happened without your help! A million thank yous to our community!!  We are finalizing the numbers however it appears all our efforts paid off and we exceed last years contributions!
  • All Room Parents and Teachers for finding volunteers and creating amazing scarecrows!
  • BV parents for working the booths, providing donations and helping with set up and take down
  • CJSF Butte Vista students for working the booths and helping with set up and take down
  • DJ Pablo for the creating a festive environment with your music
  • Rachel M for scarecrow contest, photo booth, finding donations and vendors
  • Molly C for the pumpkin contest and your many donations
  • Nikki G for selling t-shirts
  • Bobby B, Jen L and Gabrielle S for your help from beginning to end
  • Carol W for the Carls Jr pick up and drop off...and more!
  • Drew C and Yuba City Firefighters Association for the tables
  • Rachelle D and family for organizing the games.
  • Dan and Trisann C for lighting up the place and donating hay bales
  • Jennifer D for donating straw bales
  • Christy P, Sharon F, Jen D, Toni Faye S, Cathy Z, Jaspal T, Ben T, and Maria A for tickets sales...and more!
  • Amber, Serena and Meeta for ice chests...and more!
  • S.O.S. for donating the pumpkins
  • Kohl's and your 5 volunteers
  • Grocery Outlet for your donations
  • The Shack, Rolling Stone Pizza and Mr. Pops for your tasty food
  • Girl Scouts and Emily for your craft table
  • The BVPC board and BV staff for making this Fall Festival an amazing night!
Picture
Fall Festival 2014 Recap
and Online Binder Here!

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