PRESIDENT: Presides over board meetings and interfaces with school principal and teachers. Serves as “chairman” of the Board of Directors and has signing authority on the Parent Club bank account. Responsible for appointing committees as needed.
VICE-PRESIDENT: Assumes the duties of the President in their absence. Types up agendas for monthly. Board and general membership meetings. Assist in event coordination.
SECRETARY: Records and maintains the minutes from all meetings of the Board of Directors and general membership and keeps all records of the organization (including binders for event chairpersons). Responsible for all direct communication to the membership, including sending out of ballots for the election of new Board members.
TREASURER: Responsible for the handling and accounting of all monies held by the Parent Club. Knowledge of general accounting practices and Quickbooks and Excel are a must. Creates a monthly Treasurer’s report that accounts for all income and expenses during that month, and presents this report at each membership meeting. Has signing authority on the bank account and insures that all checks written have the 2 signatures required. Provides the necessary financial information to the Parent Club’s tax preparer, including IRS and State notices as needed. Additional responsibilities include providing cash to stock cash boxes for events and helping to reconcile and deposit monies earned at events or fundraisers.
PUBLIC RELATIONS COORDINATOR: Coordinates the advertising and promotion of the Parent Club and its activities including the website, school wide emails, flyers, auto-dialer, and marquis.
HOSPITALITY COORDINATOR: Coordinates donations of food and beverages and makes purchases (using Parent Club money) as needed to provide for the Teacher and Staff appreciation luncheons.
CLASSROOM LIAISON COORDINATOR: Collects the names of and maintains a list of all Classroom Liaisons for each classroom teacher. Serves as the hub of communications between the Parent Club and individual Classroom Liaison to collect volunteers or donations as needed from all parents within an individual classroom.